Key Responsibilities

Administrative and Accounting Support

• Support the preparation and organisation of documentation for the accounting process;
• Organise invoices, expenses, supplier documentation and other administrative records;
• Liaise with external accountants and support day-to-day administrative and financial processes;
• Keep administrative information and documentation organised and up to date.

Office Management

• Ensure the smooth day-to-day running of the office;
• Make sure office spaces, equipment and materials are always in good condition;
• Manage office purchases, supplies and general operational needs;
• Identify and address small operational needs before they become problems.

Supplier Management

• Liaise with and follow up with suppliers and service providers;
• Request quotations, compare solutions and coordinate orders and services;
• Support the management of supplier relationships and contracts.

Recruitment and People Support

• Support the publication of job opportunities and management of applications;
• Coordinate interviews and communication with candidates;
• Support administrative processes related to onboarding and the integration of new employees;
• Contribute to internal initiatives related to the team and company culture.

Event Organisation

• Support the organisation of internal events, team activities and company initiatives;
• Coordinate logistics, suppliers, bookings, travel arrangements and other required elements;
• Support the company’s participation in conferences, trade shows, events and other external initiatives.

Communication and Social Media

• Support the company’s communication activities whenever required;
• Contribute to the preparation and publication of content for social media;
• Help organise corporate materials, news, event communications and other communication initiatives.

The Profile We Are Looking For

We are looking for someone with:

• Excellent organisational skills and strong attention to detail;
• A proactive mindset and the ability to work independently;
• The ability to manage multiple tasks and priorities at the same time;
• Strong communication and interpersonal skills;
• A strong sense of responsibility and the ability to follow tasks through to completion;
• Good knowledge of Microsoft Office / Microsoft 365;
• Good command of English, both written and spoken, as communication with international clients, suppliers and partners will be required;
• Fluency in Portuguese.

Previous experience in administrative roles, office management, operations, human resources, recruitment, events or communication will be valued, but we place equal importance on attitude, willingness to learn and the ability to take ownership and responsibility.

Experience with social media, content creation or communication and design tools will also be considered an advantage.

About the Role

This is not a traditional administrative role.

We are looking for someone who can become a key point of reference for the company’s day-to-day operations — someone who enjoys organising, anticipating needs, solving problems and helping the team work more effectively.

Variety is an important part of the role: one day you may be supporting an accounting or recruitment process, and the next you may be organising an event, coordinating with a supplier or helping prepare a social media post.

If you enjoy dynamic environments, working with people and having a direct impact on how a company operates, we would love to hear from you.